Accounting for external expenses. How to add external operations?

Our service allows you to keep track of external transactions, in addition to tracking revenue and costs on marketplaces. You can link transactions either to the entire company or to a specific item in a particular store.

Adding Bank Accounts

Before adding transactions, you can go to the My Store - Bank Accounts section and create one or more accounts. They are used for linking and grouping transactions. You can filter transactions by them and also view the total amount of funds in the account.

Accounts are not currently integrated with banks in any way. All transactions on them are entered manually or uploaded in bulk via a file.

Adding Transactions

To add an external transaction, go to the My Store - External Transactions section and click the Add Transaction button.

Account - the bank account you created earlier using the instructions above. P&L Date - the date of accounting in profit and loss. Specify this if you want the transaction to adjust net profit. Cash Flow Date - the date of accounting in the cash flow statement.

When you add any date, the second one will be automatically set equal to the first. Most often, transactions are accounted for on a single date. But you can change one of them or remove it altogether. To do this, hover over the date and click the cross.

Segment - what the transaction should be linked to. This is either Company - which refers to your entire business, convenient for linking payroll, general warehouse rent, etc. Or a specific marketplace connection. Once you select one of the connections, another field for selecting an item will become available.

Category - select the most suitable one from the list. You cannot add new categories here (you can write to our support, we are open to expanding this list). But you can add a custom subcategory by clicking the arrow next to the category selection.

Transaction Type - Expense or Income, affects the sign of the transaction and grouping in reports. Amount - enter with a plus sign; the sign will be determined by the transaction type. Comment - arbitrary text, does not affect anything.

Recommendations for Entering into Cash Flow Statement and P&L

You should not add purchase transactions or marketplace receipts to the P&L. The former will duplicate the cost price, the latter will duplicate profit. Do not add the loan principal, only interest payments. Also, do not add large purchases such as cars to P&L expenses. Depreciation transactions should be used for this.

Accordingly, you should not add depreciation to the cash flow statement.